When doing “Village 101” presentations, we tell people that we are hoping to launch direct services to Eastside Village members in the Fall of 2014. Since that’s over 18 months away, it’s important for us to also explain all the things that need to happen before we can launch—both so people understand why we’re not starting these services sooner and so they know what we need their help with (financially and otherwise) to get Eastside Village off the ground.
As you can see from the list below, there’s a lot to do and a lot of ways to be involved. We’re fond of saying, “It takes a Village to age-in-place.” It seems to be equally true that “It takes a village to make a Village.”
So, here’s what’s on our agenda for the next 18 months:
- Widely publicize the Village throughout each of the neighborhoods in our service area.
- Build a community of volunteers to plan and execute all activities leading up to launch.
- Survey residents of our service area (May 2013) and analyze the results to determine the Village’s programs & services.
- Develop and host social activities & educational programs for potential members & volunteers throughout the next 18 months. (We’re actually going to launch the Village in stages, with these pieces happening first)
- Recruit members of the founding Board of Directors, write & adopt bylaws, and finalize the organization’s governance structure.
- Write the Village’s business plan.
- Raise funds needed to cover all pre-service launch and start-up expenses (including any costs needed to hold fundraising events).
- Raise one year’s operating expenses to have in reserve.
- Write volunteer training manual and organizational policies & procedures manual.
- Recruit & train volunteers to deliver services post-launch.
- Complete research of all organizations currently delivering services to seniors and people with disabilities inside our service area.
- Vet vendors to deliver services post-launch & negotiate members’ discount with them.
- Negotiate relationships & discounts with strategic partners (i.e. homecare providers).
- Recruit members.
- Rent affordable office space and put in place office technology.
- Hire Executive Director and Volunteer Coordinator.
- Widely publicize launch
Obviously, this isn’t everything that needs doing, but it’s more than enough detail for people who are attending “Village 101” presentations. Anything more and it just becomes overwhelming—which is definitely NOT recommended as a volunteer recruiting strategy!