What Needs to Happen Before the Launch of Direct Services to Members

When doing “Village 101” presentations, we tell people that we are hoping to launch direct services to Eastside Village members in the Fall of 2014.  Since that’s over 18 months away, it’s important for us to also explain all the things that need to happen before we can launch—both so people understand why we’re not starting these services sooner and so they know what we need their help with (financially and otherwise) to get Eastside Village off the ground.

As you can see from the list below, there’s a lot to do and a lot of ways to be involved.  We’re fond of saying, “It takes a Village to age-in-place.”   It seems to be equally true that “It takes a village to make a Village.”

So, here’s what’s on our agenda for the next 18 months:

  • Widely publicize the Village throughout each of the neighborhoods in our service area.
  • Build a community of volunteers to plan and execute all activities leading up to launch.
  • Survey residents of our service area (May 2013) and analyze the results to determine the Village’s programs & services.
  • Develop and host social activities & educational programs for potential members & volunteers throughout the next 18 months. (We’re actually going to launch the Village in stages, with these pieces happening first)
  • Recruit members of the founding Board of Directors, write & adopt bylaws, and finalize the organization’s governance structure.
  • Write the Village’s business plan.
  • Raise funds needed to cover all pre-service launch and start-up expenses (including any costs needed to hold fundraising events).
  • Raise one year’s operating expenses to have in reserve.
  • Write volunteer training manual and organizational policies & procedures manual.
  • Recruit & train volunteers to deliver services post-launch.
  • Complete research of all organizations currently delivering services to seniors and people with disabilities inside our service area.
  • Vet vendors to deliver services post-launch & negotiate members’ discount with them.
  • Negotiate relationships & discounts with strategic partners (i.e. homecare providers).
  • Recruit members.
  • Rent affordable office space and put in place office technology.
  • Hire Executive Director and Volunteer Coordinator.
  • Widely publicize launch

Obviously, this isn’t everything that needs doing, but it’s more than enough detail for people who are attending “Village 101” presentations.  Anything more and it just becomes overwhelming—which is definitely NOT recommended as a volunteer recruiting strategy!

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Eastside Village, PDX: It’s not a PLACE. It’s a PLAN for aging-in-place.

eastsidevillage-logo

 

 Modeled after Beacon Hill Village in Boston, Eastside Village, PDX is not a building or a real estate development or a retirement community. Rather, it is a group of like-minded people who live within the same geographic area who have come together to develop the resources they will need to age comfortably in their own homes.  There are currently over 90 of these Villages in existence—including Villages in Bend, Ashland and Seattle—with over 100 more in development across the country.

The primary purpose of Eastside Village, PDX will be to assist older adults and people with disabilities to live at home safely, affordably, happily and healthily for as long as they choose by creating a coordinated network of volunteer and reduced cost services that supports village members to “do as much for as little cost for as long as possible.”  Village membership will be open to anyone age 18 or older so that people with disabilities who aren’t yet seniors may benefit from its services and support.

The EastsideVillage, PDX service delivery area will include all or part of 13 Portland neighborhoods, and its working boundaries will be:

  • Powell Blvd on the south;
  • the WillametteRiver on the west;
  • I-84/Banfield or Halsey (east of I-205) on the north;
  • 122nd on the east (except between Stark and Division where the boundary extends out to 130th to include all of the MillPark neighborhood).

The EastsideVillage planning group hopes to file for 501c3 status by Fall 2013 and launch the Village by the Fall of 2014. Their fiscal sponsor for this project is a local nonprofit organization Health Advocacy Solutions, who will be assisting them with grant applications and processing their tax-deductible donations until they get their own 501c3.

The Eastside Village, PDX project is also enthusiastically supported by the leadership of AARP Oregon, who understand that, “The development of a supportive, interdependent community in which older adults are able to live at home safely, affordably, happily and healthily for as long as they choose  is essential for Portland’s aging population and AARP is proud to be a supporter of the village development efforts in Portland neighborhoods.”

One of the key steps to Village formation is to survey potential members and volunteers living throughout the Village’s service area in order to learn (1) what aging-in-place programs & services they would want from the Village; (2) what programs & services they are currently receiving; (3) what they are paying for the services they are currently receiving: (4) what they would be willing to volunteer their help with.

The Eastside Village programs & services committee is currently designing a comprehensive needs assessment survey (both print and online forms) to collect this information and plans to devote the month of May 2013 to surveying (launching on 5/1).

In addition to checking out the Eastside Village website (www.eastsidevillage.org), one of the best ways to learn about the Village and get involved is to attend a “Village 101” informational presentation.   Upcoming presentations are planned for:

Thursday, January 17 at 7pm: Southeast Uplift Fireside Room, 3534 SE Main Street

Wednesday, Wednesday, January 30 at 7pm: Southeast Uplift Fireside Room, 3534 SE Main Street

Sunday, February 3 at 2pm: Belmont Library Community Room, 1038 S.E. César E. Chávez

Wednesday, February 13 at 7pm: Southeast Uplift Fireside Room, 3534 SE Main Street

Sunday, February 24 at 2pm: Belmont Library Community Room, 1038 S.E. César E. Chávez

Monday, March 11 at 7pm: Southeast Uplift Fireside Room, 3534 SE Main Street

Space is limited, so please RSVP to info@eastsidevillage.org or call 503-489-8496 to reserve your place.

The EastsideVillage planning group meets approximately every 3-4 weeks and is open to anyone who wants to help build Eastside Village, PDX.  To get involved, please email Chana Andler, Coordinating Team Chair, at info@eastsidevillage.org

Making a Village: steps along the way

We had our second parlor meeting for the VillagePDX project on Sunday.  Again, an awesome group of smart, thoughtful people showed up, full of questions, good suggestions and offers of help.

One of the offers was to help “formalize/standardize” the parlor meeting presentation I’ve been giving so other people could also present it.  I think this is a grand idea and am excited to have help developing it.   So thank you in advance!

It was requested that I put the initial steps to “Making a Village” (which were listed on the white board we use for the presentation) on this blog.  The steps are nothing you wouldn’t expect if you thought the process through and the order is flexible. But here they are:

Making a Village
(initial steps)

  • Hold informational meetings and get the word out.
  • Develop informational handouts.
  • Identify ways volunteers can help support the project and enlist their help.
  • Assemble a task force/core team that is committed to this vision and can put their energy toward its manifestation for 2-3 years.
  • Research existing villages across the country and study different village models.
  • Define the village’s geographic boundaries (may be adjusted later).
  • Identify strategic partners and make strategic partnerships.
  • Line up pro bono professional services.
  • Arrange for a fiscal sponsor and raise seed money.
  • Find a “home” and meeting places.
  • Develop a mission statement.
  • Set village goals.
  • Name the village.
  • Research and develop a community profile.
  • Design, administer and analyze a community survey/needs assessment.
  • Develop a workable model for this specific village.
  • Define the target audiences.
  • Define the scope of services.
  • Set membership fees.
  • Develop a business plan.
  • Elect a Board of Directors.
  • Establish the village as a 501(c)3 nonprofit.
  • Develop & produce promotional materials.
  • Publicize the village.
  • Recruit members and additional supporters.
  • Fundraise!!!

Lastly, if you are interested in attending one of the Village PDX parlor meetings, we still have some space in the meetings on Sunday April 22 at 3pm and Thursday May 3 at 7pm.  Just email info@villagepdx.org to reserve your place.

Trying to Figure Out the Size and Boundaries for a Portland Village: What’s “Just Right”?

Last night was the first parlor meeting for the Village PDX  project.   Seven smart, interesting, inquisitive folks showed up and we had a wonderful discussion with lots of insightful comments and questions.   So a great way to kick-off the first of 5 parlor meetings happening over the next 3 weeks.  The parlor meetings on 4/15 and 4/19 are already full, but if you’re interested in attending either the Sunday 4/22 at 3pm or Thursday 5/3 at 7pm parlor meetings, there’s still some space. Just email us at info@villagepdx.org to RSVP and get directions.

One of the questions that comes up the most wherever we talk about the village project is some variation on “How big will the village be?” and “Will there be more than one village in Portland?” and “How do you decide where the village boundaries should be?”

We know from talking to the founders of some of the existing villages on the East Coast that they have been expanding their villages’ boundaries to include surrounding neighborhoods/ townships.  But I don’t know how to apply that information to thinking about villages here in Portland.

Next Monday, we will be talking to one of the founders of the NEST village in Seattle, which just opened earlier this year. So that got me thinking, maybe they have something on the NEST website about how they decided about their boundaries that would help me explain “village size/boundaries” better?   Here’s what I found:

Q: What neighborhoods are included in NEST?

A: The boundaries are the ship canal north to NE 110th, and I-5 to Lake Washington.  This includes the Bryant, Hawthorne Hills, Inverness, Laurelhurst, Maple Leaf, Matthews Beach, Meadowbrook, Ravenna, Roosevelt, Sandpoint, University District, View Ridge, Wedgwood, and Windermere neighborhoods. [14 total]

Q: Why not include all of Seattle?

A: The richness of the village concept is that it is rooted in a given geographic area and engages residents of all ages to volunteer in their neighborhood.  If the area is too large, the power of building neighborly connections is lost.  We hope that NEST can inspire other areas of Seattle to develop their own village and we could work collaboratively to build a supportive network.  Currently, there is discussion at the Phinney Neighborhood Center (NW Seattle) and on Bainbridge Island about starting such villages.

via NEST faq.

So, the long and the short of it seems to be: “The richness of the village concept is that it is rooted in a given geographic area and engages residents of all ages to volunteer in their neighborhood.  If the area is too large, the power of building neighborly connections is lost. ”  On the other hand, as we have learned from our talks with some of the village founders, if the geographic area is too small, there  may not be enough interested residents to join the village and keep it going.  Which makes this all sound more than a little like Goldilock’s search for the “just right” sized bed.

I know there are approximately12,000 residents aged 65-plus in the section of Seattle that will be served by the NEST village.  So population may be one way to look at it.  I also know that existing resources for seniors available in the area factor in.  Maybe printing out  a map of Seattle so I can see how much of the city the NEST village will encompass would help?

If you have suggestions about how to think about this–or explain it better—please let me know!

First “Parlor Meetings” for Village PDX Scheduled

According to the founders of the other Villages we have spoken to, the first step to getting a Village going is begin holding parlor meetings and bringing together potential founders and stakeholders.

To that end, anyone who thinks they may be interested in helping get a village going in their neighborhood (no matter where in the Portland metro-area) is invited to attend one of the first VillagePDX parlor meetings on either Thursday, April 12 at 7:00pm or Sunday, April 15 at 3:00pm at our home is SE Portland. To RSVP, get directions, or for additional info, please send an email to info@villagepdx.org.

Looking forward to seeing many of you at a meeting and getting this project going!

Chana and Richie Andler